Before you begin this step
Organise a working group session to complete this step
To complete Step 3 you will need to work with a group of key people in your organisation. We suggest a group with a board member or two, the chief executive, and relevant managers. Using a team approach will give you a range of opinions, and will help you reach a shared agreement.
You will need about 3 hours to complete this step with your working group.
Have the following resources available at the session
Risk Templates for Sport and Recreation (DOC, 628 Kb)
- The Risk Templates describe 45 risks typical of an organisation in the sport and recreation sector. Each risk is documented in a template that also includes the controls that need to be in place to minimise the consequence of the risk (indicative controls). The template is used to record ratings of impact, control effectiveness and consequence of risks. The risks in the template are divided into siz categories. These six categories are consistent with those used in the Sport NZ Organisational Development Tool (ODT).
It may be useful for each person in your working group to have a hard copy of the risk templates to refer to and make notes on. Use the Word document to adapt the definitions and wording in the risk templates so they are more specific to your organisation. Remember to save your changes.
Risk Calculator
- Download the calculator to your computer. We have filled in the Risk Calculator with the 45 risks contained in the Risk Templates. Then use it to develop your risk profile, by recording your results and updating the information to suit your organisation.
How to use the Risk Calculator (PDF, 550 Kb)
Running the working group session
Decide if the risk is relevant to your organisation?
With your working group look at each risk template in the Risk Templates document, then decide if the risk:
- is not relevant to your organisation; tick the ‘not relevant’ box
- is relevant to your organisation; tick the ‘relevant’ box
- generally applies to your organisation but the definitions need to be changed to reflect your organisation.
To update the definitions, change them in the Word version of the Risk Templates and also update them in the Risk Calculator.
Some of the risks covered in the template may not have been previously considered by your organisation. Ensure you allow enough time during the meeting with your working group to discuss each risk.
Example of risk template
Rate the consequences, control effectiveness and likelihood of the risk
Use the Rating Guide to rate each of the risks in the Risk Templates for Sport and Recreation. Each of the risks has a risk template and is entered in the Risk Calculator.
Rate the following for each risk:
- the consequences for the organisation if the risk occurs
- the control effectiveness of your organisation
- the likelihood of the risk occurring.
» Rating guide for scoring your risks
Enter the ratings into the Risk Calculator
For each risk, enter the ratings for consequence, control effectiveness and likelihood into the Risk Calculator. The calculator will automatically generate a risk value for each risk using the following formula:
Risk value = consequence x (100% – control effectiveness) x likelihood
The calculator will then create a risk profile by assigning the risk values ‘low’, ‘medium’ and ‘high’. You will use these risk values for Step 4: Treat your risks.
Once you have entered all the ratings for the risks in the Risk Profile, click on ‘View Chart’ to see your highest risks in a chart.
Risk Calculator
» Go to Rating guide for scoring your risks
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